Duties will include, but will not be limited to the following:

• Type letters, memorandums, proposals, contracts, and office documents
• Handles telephone duties (including taking messages, routing calls, and forwarding questions to appropriate individuals within the section/department) and assumes other receptionist duties (including greeting, welcoming, and directing visitors) when needed professionally.
• Proofreads/edits material so that errors in punctuation, grammar, content, and or format are identified and corrected
• Establishes files and keeps files current so that information can be accessed and retrieved easily
• Assists as needed with proposals, budgets, contracts, A-2’s, and reports
• Disseminates mail to the appropriate staff members
• Operates office equipment and utilizes various computer software programs to produce office documents efficiently
• Sorts, collates, and assembles materials such as workshop handouts, departmental/section/unit documents, and program materials and prepares them for distribution, shipping, and/or storage.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; working with section and department staff to maintain equipment inventories; operates of a variety of office equipment including copier, fax, printer, shredder, and other appropriate tools to effectively support the work of the section/department
• Prepares in-state and out-of-state travel claims for immediate supervisor
• Other duties as assigned.

Education:

• High school diploma; or GED Certificate; additional qualifications as an Administrative Assistant

Experience:

• Three (3) years of proven responsible clerical work experience
• Experience interacting and collaborating with individuals from various backgrounds
• Proficiency in Microsoft Office 365 (required), Adobe Professional Enterprise, or similar software applications.

Other Skills:

• Excellent customer service skills
• High degree of integrity, confidentiality, and workplace professionalism
• Ability to work well with others, collaborative, and adaptable
• Excellent written and verbal communication skills
• Familiarity with office organization and office efficiency techniques
• Punctual in workplace attendance
• Strong attention to detail
• Ability to work independently and possess strong motivational skills
• Ability to problem-solve

How to apply:

Step 1:

To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at Alabama State Personnel Department for instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.

Step 2:

After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may email a cover letter and résumé as an attachment to:

Alabama State Department of Education
Attention: Dr. Margaret M. Jones, Charter Schools and Specialized Treatment Centers
5227 Gordon Persons Building
PO Box 302101
Montgomery, AL 36130-2101

Or email as an attachment to: .