Duties will include, but will not be limited to the following:

• Types/formats documents so that information is accurate and complete according to the supervisor’s directives within the specified timeline and with minimum edits.
• Utilizes office software programs and office machines in order to increase efficiency in correspondence, communication, and meeting deadlines so that department and division/section goals are met.
• Distributes/disseminates phone messages/documents so that appropriate staff are in receipt of their phone messages /documents within three hours after the employee receives them.
• Communicates information to supervisor, department personnel, and others so that clear accurate messages are received/transmitted in a timely manner.
• Maintains files and operates current proficiency of office equipment such as computer, copier, letter folding machine, etc., with minimal assistance so that accurate records may be easily retrieved when needed with no significant delay.
• Prepares, proofreads, and effectively manages OOS travel, timesheets, workshop proposals, supply requests, material receipts, program sponsors’ applications, program letters of agreements, correspondence, response letters, and legal section’s hearing officer.
• Takes the lead role in copying, sorting, assembling, and packing workshop and meeting materials, adhering to deadlines, and assisting in scheduling training workshops and meetings, setting up conference calls as needed, and reserving meeting rooms.
• Post, update, and remove Website documents as appropriate. Ensure the current and correct Civil Rights Statement is located on the website.
• Other duties as assigned.

Education:

• High school diploma or a GED certificate

Experience:

• Minimum of five (5) years of progressively responsible clerical experience.

Other Skills:

• Possess strong organizational skills
• Possess strong motivational skills
• Be attentive to details
• Be team-oriented and flexible
• Use effective verbal and written communication skills
• Ability to work independently
• Use problem-solving skills

How to apply:

Step 1:

To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at Alabama State Personnel Department for instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.

Step 2:

After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may email a cover letter and résumé as an attachment to:

Attention: Nealie Floyd